Setting up an email account in Outlook involves two primary steps: first, creating an email account through your domain name host, and then configuring it in Outlook. Below is a step-by-step guide:
Step 1: Create Email Account through Domain Name Host
- Log in to your domain name hosting provider’s website (e.g. Namecheap)
- Navigate to Email Services:
Locate the section related to email services or email accounts in your hosting dashboard.
- Create a New Email Account:
Look for an option to create a new email account.
Enter the desired email address, password, and any additional required information – the easiest way for people to remember you and your email address is email@example.com
- Create as many email addresses as you need: info@, support@, hello@ etc.
- Configure Mailbox Settings:
Set mailbox size and any other relevant settings according to your preferences or hosting provider’s recommendations.
- Save Changes:
Save the changes or follow the prompts to complete the email account setup.
Step 2: Configure Email in Outlook
- Open Outlook:
Launch Microsoft Outlook on your computer.
- Go to File and Add Account:
Click on “File” in the top left corner.
Select “Add Account.”
- Choose Email Account:
Choose “Manually configure server settings or additional server types” and click “Next.”
- Select Email Service:
Choose “Internet Email” and click “Next.”
- Enter User and Server Information:
Fill in your User, Server, and Logon Information.
- Your Name: Your display name.
- Email Address: Your complete email address.
- Account Type: Select either IMAP or POP3 based on your preference.
- Incoming Mail Server: This is provided by your domain host.
- Outgoing Mail Server (SMTP): Also provided by your domain host.
- User Name: Your full email address.
- Password: The password you set up for this email account.
6. Outgoing settings:
- Click on “More Settings” and go to the “Outgoing Server” tab.
- Check “My outgoing server (SMTP) requires authentication.”
7. Advanced Settings:
- Go to the “Advanced” tab and set the incoming server (IMAP or POP3) and outgoing server (SMTP) port numbers.
- IMAP: 993 (Incoming) and 587 (Outgoing)
- POP3: 995 (Incoming) and 587 (Outgoing)
8. Test Account Settings:
- Click “Next” to test your account settings. Ensure both the incoming and outgoing tests are successful.
- Click “Finish” to complete the setup.
Your email account associated with your domain name is now configured in Outlook. You can start sending and receiving emails seamlessly through Outlook, on desktop or mobile.